Workshop Logistics

Help o.s.Earth make your event a success!  Review the form below for important requirements and information regarding scheduling and setup.  Please submit your event details no later than three weeks prior to your Workshop. Items in blue are required.

Contact Information

Name
Organization
Title
Email
Work/Day Phone
Home/Evening Phone
Cell/Alternate Phone
Fax


Please provide an alternate person that your facilitator can contact if prolems arise with travel, scheduling, setup, or the venue:
Name
Main Phone
Backup Phone

We will provide you with your facilitator's name and contact information when we have finalized arrangements.


About your Workshop

Event Date
Start Time
End Time

Remember that you should allow about 3.5 hours total time for the game and wrap-up discussion.(Double-world events and larger may require more time.)


Expected number of participants:

The Host Handbook contains some tips on securing participants and guaranteeing their attendance.


Purpose of Event
It will be helpful if you give us as much information about why you have chosen to share the Global Simulation Workshop with your organization.

Shipping Information for Workshop Materials

Please let us know the name and address that our shipping department should indicate on the packages.

Name
Address 1
Address 2
City
State
ZIP


What is the latest time that Fed-Ex will be able to deliver or pick-up game materials to / from you?

Workshop materials will arrive approximately two days before your event. You will be responsible for securing items until the event and for transporting the materials to the venue. After the event, you will be responsible for securing materials until a FedEx driver can pick them up, usually the next business day.


Workshop Setup

Please let us know the name, address, and room number of the venue you will be using for the Simulation (if different from above).

Venue Name
Room Number / Location
Address 1
Address 2
City
State
Postal / ZIP


Please indicate where the facilitator will be able to park at your venue and if any permits / pass will be needed.


Please suggest a time when your facilitator can set up for the event.
Setup date: Setup time:


Please note if you are hosting your Workshop in the morning the facilitator will set up on the previous day. Your workshop coordinator will confirm this time with you.

Setup will take approximately 2.5 hours, but significantly less if you provide a few helpers. Please make sure that the room will be available and unlocked for setup.

We will need 25 chairs and 3 six-foot tables in the Simulation room for a Single-World Workshop and 50 chairs and 6 six-foot tables for a Double-World Workshop.


AV Equipment must be setup prior to the facilitator's arrival and a technician must be accessible should any problems arise.

Please provide the AV technician's name and contact number:
Name: Phone:

After setup, the room must remain as it is until game time. The room may be unattended, possibly overnight, so there should be a way to secure the room at these times.

Simulation Day

Please read carefully and select each checkbox to agree to the following terms:

 
Final Sound Test
   The facilitator will need to get into the room approximately one hour before the Simulation begins to do a final sound testing; please be sure that the room can be opened by that time.
 
Chaperones (for educational organizations only)
   We require that there be at least one adult chaperone per 25 students. Chaperones must be present for the entirety of the global simulation workshop.
 
Guests
   o.s.Earth will invite several people to observe the Simulation as our guests. We will provide you with a list of expected guests before the event.
 
Clean-Up
  The breakdown will take about two hours, and significantly less if you can provide a few helpers. After the game, we will need several large garbage cans in the room to facilitate the disposal of trash.

What is the latest time we can leave the venue?

Are there any other logistics that we should be aware of or questions you have for us?

 

By pressing send, you acknowledge that all the information is accurate to the best of your knowledge and agree to notify o.s.Earth of any changes.